How to become a notary: 7 simple steps
How to become a notary: 7 simple steps
How to become a notary public
Have you ever asked yourself, "How do I become a notary?" Acting as a notary public can be a simple way to earn more income and enhance your resume. In this guide, we'll cover all the necessary steps for how to become a notary.
In short, you'll need to meet your state's specific requirements, complete any required training and exams, submit an application, secure a surety bond, and purchase supplies. But, before we get to those steps, let's talk about what a notary is and what they do.
What is a notary?
A notary, also known as a notary public, is a state-appointed official who serves as an impartial third party responsible for verifying and certifying significant legal documents such as contracts, divorce papers, and real estate deeds.
Their primary role is to verify the identity of the signers, ensure they understand the documents they are signing, and confirm that the signing is done willingly and properly to help deter fraud.
What does a notary do?
Notaries perform various official acts called notarizations or notarial acts, which include:
Verifying identity: Notaries review a photo ID, such as a driver's license or passport, to confirm someone's identity.
Ensuring willingness: They check that someone understands the document's contents and is signing voluntarily.
Administering oaths: Notaries may administer oaths or affirmations in court proceedings or when swearing in officials.
Keeping records: They maintain detailed records of their notarial acts as required by state law.
Handling depositions and affidavits: Some notaries, especially those with special qualifications, can take depositions or record legal affidavits.
Applying stamps or seals: After witnessing a signature, notaries finalize the process by adding their official stamp or seal and signature to the document.
Becoming a notary
Meet eligibility requirements
Start by confirming you meet your state's basic requirements. Most states require you to be at least 18 years old, a legal resident, and free of felony convictions. Some states may also require you to read and write English as well.
For example, to become a notary in Florida, you must take a 3-hour notary education course. Texas does not require a training course but does require a $10,000 surety bond. California requires a $15,000 bond and a 6-hour training course.
Complete a training course
Many states require notary applicants to complete a training course. These courses usually cover notary laws, procedures, and ethics. Training can be online or in-person and normally lasts 3 to 6 hours. Fees for training vary depending on the provider and state requirements.
Pass the notary exam
If your state requires an exam, schedule and take it after finishing your training. The notary exam tests your knowledge of notary laws and procedures, and exam fees vary by state. Passing the exam is essential to move forward in the application process.
Submit your application
Prepare and submit your notary application to your state's commissioning authority, often the Secretary of State. Attach required documents, such as proof of training or exam completion and a background check if needed. Application fees also vary depending on your state.
If your state requires fingerprinting or a background check, you must also submit to and pass to qualify. In many areas, you cannot be a notary if you have a felony on your record or are not up to date on child support, if applicable.
Obtain a surety bond
Most states require notaries to purchase a surety bond, which protects the public in case they make any notary errors. Bond amounts range in coverage from between $5,000 and $25,000 on average. Once you're bonded, file the necessary paperwork with your local notary regulating administrator.
Some states also recommend or require a special type of insurance coverage called errors and omissions insurance.
Purchase supplies
Once you pass the exam and your state approves your application, you're able to buy your official notary seal and a record book or journal. These tools are essential for authenticating documents and maintaining accurate records of your notarial acts.
Receive your commission
After your state approves your application, you will receive your notary commission certificate. Some states require you to file your bond and oath of office with a local county clerk. Once you do this, you can begin performing notarial acts for the public.
Cost associated with becoming a notary
Total startup costs for becoming a notary public normally fall between $100 to $600, depending on your state's requirements and your choices for supplies and insurance:
| Expense category | Estimated cost range |
|---|---|
| Application fee | $20 – $120 |
| Training course | $15 – $200 (if required) |
| Exam fee | $15 – $100 |
| Surety bond | $50 – $150 |
| Notary seal | $15 – $40 |
| Notary journal | $10 – $50 |
| Background check | $15 – $50 (if required) |
Tips for notary businesses
Some people become a notary as part of an existing career, while others do it as a source of full-time or part-time income. No matter your goals, these tips can help you attract clients and build your business:
Create a profile on Talo to appear in local searches and collect client reviews to build trust and visibility in your area.
Boost client confidence by being on time and maintaining meticulous records.
Stay up to date on notary laws and procedures, attending workshops or taking online courses if possible.
Consider specializing in a specific area of notary services, like helping with real estate closings or becoming an expert in remote notarizations.
Network with other notaries, loan officers, realtors, or escrow officers to build a repertoire.
Most states set limits on what notaries can charge. Research notary costs in your area to help set competitive prices within those limits.
Implementing these strategies will help you deliver reliable, professional service and grow your reputation within your community.
Using our proprietary cost database, in-depth research, and collaboration with industry experts, we deliver accurate, up-to-date pricing and insights you can trust, every time.